School of Nursing & Health Studies

Constitution of the Executive Faculty

ARTICLE I: PREAMBLE

The Executive Faculty of the School of Nursing & Health Studies functions within the governance structure of Georgetown University. The Executive Faculty functions within the framework of the policies and procedures established by the University Board of Directors, the President of the University and the Medical Center. Any change to the name, structure, function, and governance of the School must be presented to its Executive Faculty.

ARTICLE II:  ADMINISTRATION OF THE SCHOOL

Section 1.  Chief Executive Officer

The Chief Executive Officer is the Dean of the School. (The Dean’s responsibilities are outlined in the Faculty Handbook of the University).

Section 2.  Appointment of the Dean

The Dean is appointed by the President of the University. When a vacancy occurs in the deanship, the Executive Vice President for Health Sciences will seek advisory input from the Executive Faculty to inform the Search Committee. The President will appoint a search committee to seek a candidate who will best serve the needs of the school. At least fifty percent (50%) of the search committee will be selected from NHS faculty, staff and students. This part of the search committee must include one (1) student, one (1) staff member and at least two (2) NHS faculty members. Any additional committee members required to fulfill the NHS committee component must be selected from NHS faculty. The committee will make its recommendation(s) to the Executive Vice President for Health Sciences who will forward all recommendation(s), along with his or her assessment, to the President.

Section 3.  Administrative Appointments

Appointments of Associate and Assistant Deans, and Center Directors are at the discretion of the Dean. (The Department Chair appointments are dealt with under Article VII, Section 3)

ARTICLE III:  EXECUTIVE FACULTY

Section 1.  Responsibilities

The Executive Faculty serves as an advisory body to the Dean on academic aspects of significant fiscal and administrative matters, as well as academic policies.

Section 2.  Membership
  1. Tenure-line (tenured, tenure eligible), Educator Track, Research Track and Part-time  faculty members whose primary appointment in the School is fifty percent (50%) or greater are voting members of the Executive Faculty.
  2. A representative of the Faculty Senate is a voting member.
  3. Ex-officio members without vote include the President of the University or designee, Executive Vice President for Health Sciences or designee and the President of Georgetown University Hospital or designee.
  4. Non-voting members with the privilege of the floor consist of faculty holding less than fifty percent (50%) appointments in the School and administrative staff of the School as designated by the Dean.
Section 3.  Voting

Each member of the Executive Faculty with voting privileges will have one (1) vote. If a vote is to be taken in between scheduled Executive Faculty meetings, votes can be conducted electronically.

Section 4.  Attendance

Members of the Executive Faculty are expected to attend all official meetings unless the faculty member is teaching during the time of the meeting or the Chair has been informed in advance that they are not able to attend.

ARTICLE IV:  OFFICERS OF THE EXECUTIVE FACULTY

Section 1.  Chair

The Chair of the Executive Faculty is elected by the Executive Faculty for a two-year (2) term.

Section 2.  Ex-Officio Chair

The President of the University serves as ex-officio Chair of the Executive Faculty.

Section 3.  The Secretary

The Executive Assistant to the Dean will be the Secretary of the Executive Faculty. The Secretary will keep an accurate record of all proceedings of the Executive Faculty, maintain the permanent records of the proceedings in the office of the Dean and conduct the correspondence of the Executive Faculty.

ARTICLE V:  MEETINGS OF THE EXECUTIVE FACULTY

Section 1.  Regular Meetings

The Executive Faculty will meet regularly during the academic year but no less than three (3) times.

Section 2.  Special Meetings

At the request of the Dean, the Executive Vice President for Health Sciences, or the President of the University, the Chair will call special meetings of the Executive Faculty. The Chair also has independent authority to call special meetings as needed.  Additionally, if ten percent (10%) of Executive Faculty would like a special meeting they, together with the Chair, can call a meeting. 

Section 3.  Notice of Meetings

Notice of all meetings of the Executive Faculty, specifying time, location and the agenda will ordinarily be given by the Chair at least seven (7) days prior to the date of the meeting.

Section 4.  Agenda

All members of the faculty may submit items to the Chair for inclusion on the agenda of regular meetings.  The Dean will submit a Dean’s Report a minimum of three (3) times per academic year or more often as needed. A Budget Update to the Executive Faculty will be presented at the first and last meeting of each academic year.

Section 5.  Quorum

Thirty percent (30%) of the total number of the voting members of the Executive Faculty, present in person or represented by proxy, shall constitute a quorum at all meetings.

Section 6.  Conduct of Business

In matters not regulated by this constitution or by the Executive Faculty’s rules of procedure, Roberts Rules of Order Newly Revised will serve as the parliamentary authority but the Executive Faculty may establish and amend its rules of procedure by majority vote.

ARTICLE VI:  COMMITTEES

In accordance with the Faculty Handbook, the Dean appoints faculty to School committees. Unless there are extenuating circumstances, the Dean delegates this function to the Executive Faculty who elects representatives to the school committees.

Section 1.  Standing Committees

The standing committees of the Executive Faculty are the:

  1. Curriculum and Program Committee (CPC)
  2. Appointment, Promotion and Tenure Committee (APT)
  3. Committee on Mission and Values (CMV)
  4. Faculty Development Committee (FDC)
  5. Council on Studies of NHS (COS)
Section 2.  Ad Hoc Committees

The Dean or the Executive Faculty may appoint ad hoc committees as necessary.

Section 3.  Standing Committee Procedures
  1. Meetings of committees will be held at least once per semester at the call of the chairs.
  2. All but designated members of the standing committees will be elected by the Executive Faculty.
  3. Vacancies among at-large members may be filled by appointment by the Dean or designee to serve until the next regular election. Vacancies among departmental appointees may be filled by the chairs of the respective departments or their designees.
  4. Non-Constitutionally-designated committee members will serve two (2) year terms with half of the members being elected each year. There is no restriction in serving consecutive terms.
  5. The chairs will be elected bi-annually by members of the committees. The chairs will then inform the office of the Dean. There is no restriction on serving consecutive terms. Chairs must be voting members of the Executive Faculty.
  6. Chairs of the standing and ad hoc committees have the authority to appoint ad hoc subcommittees as may be necessary.
  7. Attendance at meetings of the standing and ad hoc committees is expected unless the chair has been informed otherwise.
  8. Minutes of the standing committees will be taken by an Administrative Assistant and will be available to all members of the Executive Faculty (with the exception of the Appointment, Promotion and Tenure Committee).  The Administrative Assistant will work under the supervision of the chair of each committee to provide overall support to the committee.
  9. Minutes of the standing committees will be kept on file in the office of the Dean and be placed on the Local Area Network (LAN).
  10. Each committee will develop procedures in accordance with the Executive Faculty’s rules of procedure. In matters not regulated by the Executive Faculty’s rules of procedure, Roberts Rules of Order Newly Revised shall be the parliamentary authority.
  11. The chair of each standing committee will present an annual report to the Executive Faculty at the final meeting of the academic year and submit a written report to the Executive Assistant to the Dean by the end of the academic year.
Section 4.  The Curriculum and Program Committee

Subsection 1.  Responsibilities
The responsibilities of the committee are to assist and advise faculty on curricular matters, and critically review all curricular changes as proposed by the departments. In this endeavor, the goals of the committee are to:

  1. Pursue opportunities to develop interdisciplinary program offerings.
  2. Ensure that courses and programs support the overall mission of NHS, and the values-based framework when appropriate. To assist the committee in the fulfillment of their responsibilities, new or modified courses or programs must first be approved by the Department and be submitted to CPC in a timely fashion and with the necessary documentation (including but not limited to the rationale, course/program description and objectives).
  3. Approve and conduct triennial review of interdisciplinary courses (HEST).  A course will be considered to be interdisciplinary when more than one department requires the course and/or forty percent (40%) of the usual and anticipated enrollment comes from other than the department that provides the course.
  4. Minimize duplication or gaps of content across programs.
  5. Establish standards for course syllabi, and ensure consistency in the structural format of course documents.
  6. Approve requirements for degrees, certificates, and minors.
  7. Communicate course materials and any changes to course offerings to Academic Affairs office for modification of University bulletin/catalogue and to the Executive Faculty.
  8. Forward all new programs to Executive Faculty for approval with rationale.

Subsection 2.  Members of the Committee
The members of the committee shall be:

  1. Voting members of the Executive Faculty, one elected by each undergraduate department and an additional one (1) elected from each department offering graduate programs. Each of these departmental members shall be responsible for communication between the Committee and the department.
  2. Two (2) voting members of the Executive Faculty, elected at-large.
  3. The Values-based Chair (ex-officio).
  4. The Associate Dean(s) for Academic Affairs (ex-officio).
  5. The Assistant Dean for Academic Affairs (ex-officio).
  6. The Dean or designee (ex-officio).
  7. Two (2) undergraduate student representatives nominated through Academic Council, and one graduate student nominated by the departments.

Subsection 3.  The Chair
The chair of the committee shall be elected by the committee for a two (2) year term. The chair will be elected from among the members of the committee.

Section 5. Appointment, Promotion, and Tenure Committee

Subsection 1.  Responsibilities
The responsibilities of the committee are to:

  1. Advise the Dean regarding faculty appointment, rank and tenure.
  2. Review the progress of untenured, Tenure-line faculty in consultation with the appropriate departmental chairs at the end of the third (3rd) year of the faculty member’s probationary period. A member of the APT Committee will then meet with the faculty member and department chair to present findings and suggested procedures.
  3. Periodically review the portfolios of non Tenure-line faculty who seek promotion.
  4. Annually review and, if necessary, revise School appointment, rank and tenure procedures for recommendation to the Executive Faculty.
  5. Ensure appropriateness and confidentiality of process and standards for selection of candidates. All APT Committee members will sign a confidentiality agreement annually.

Subsection 2.  Membership and Voting Privileges
The Executive Faculty member of each department elects the following representatives to serve on APT:  

  1. *One (1) tenured faculty member.
  2. **One (1) full-time tenure-line faculty at the rank of assistant professor or higher.
  3. One (1) full time non tenure-line faculty at the rank of assistant professor or higher but preferably associate or full professor.

*In the event that a department does not have a tenured faculty member, the representative from that department should be a full-time tenure-line faculty at the rank of associate professor or higher elected by the Executive Faculty members of the department.

**In the event that a department does not have a tenure-line faculty member, the representative from that department should be a full-time faculty member at the rank of assistant professor or higher elected by the Executive Faculty members of the department.

In addition,

  1. The Dean, ex-officio without vote.
  2. The Associate Dean(s) for Academic Affairs, ex-officio without vote.
  3. Should a member no longer be able to serve, the Committee Chair will ask the Executive faculty of the department to select an appropriate representative.
  4. Eligibility to vote on specific tenure and promotion decisions is determined consistent with the Faculty Handbook.

The APT committee will be staffed by a secretary who will assist with the business of the committee.

Subsection 3.  The Chair
The Chair of the Committee shall be elected for a two (2) year term from among the tenured members of the Committee.

Section 6. The Committee on Mission and Values

Subsection 1.  Responsibilities
The responsibilities of the committee are to:

  1. Seek opportunities to support the mission and values of NHS through a variety of educational initiatives targeted to students, faculty, and staff at NHS and the University community.
  2. Promote NHS mission and values through programming and marketing materials.
  3. Recommend that courses and programs support the overall mission of NHS, and the values-based framework when appropriate.
  4. Conduct periodic review of integration of mission and values-based framework into NHS courses. 
  5. Orient new faculty, students, and staff to NHS mission and values based framework.
  6. Advocate for the development of partnerships with University organizations and other organizations external to University that support NHS mission and values-based framework (e.g., Center for Social Justice, Office of Mission and Ministry).
  7. Serve as resource for faculty, students, and staff seeking information on NHS mission and values-based framework.
  8. Advance the translation of NHS mission and values-based framework into teaching, service, and research.

Subsection 2.  Members of the Committee
The members of the committee shall be:

  1. Members of the Executive Faculty, one elected by each of the departments. Each of these departmental members shall be responsible for communication between the Committee and the department.
  2. The Values-based Health Care Chair
  3. The NHS Director of Communications
  4. One (1) representative of the NHS staff selected by the Dean
  5. One (1) undergraduate student representatives selected through Academic Council, f. and one graduate student
  6. The NHS School Chaplain

Subsection 3.  The Chair
The chair of the committee shall be elected by the committee for a two (2) year term. The chair will be elected from among the members of the committee.

Section 7. Faculty Development Committee

Subsection 1.  Responsibilities 
The responsibilities of the committee are to:

  1. Plan for and implement new faculty orientation.
  2. Conduct the election of members of all standing committees.
  3. Work with the Dean and department chairs to ensure appropriate resources for faculty development.
  4. The FDC will conduct a qualitative and quantitative evaluation of the administration every second (2nd), third (3rd) or fourth (4th) years as appropriate to an administrator’s position.  The following administrators will be evaluated:
  • Dean
  • All Associate Deans
  • All Assistant Deans
  • All Department Chairs

The specific processes, including the mechanism for data collection, and analysis   to be used for the evaluation will be developed by the FD Committee with input from the administrators above. 

This process will be approved by the Executive Faculty.  Subsequent to each evaluation, the FDC may review the process and make revisions; these will be submitted to the Executive Faculty for review and approval.  

The results will not be distributed to the general faculty. Rather, they will be given to the Dean for his/her consideration. The Dean’s review will be provided to the Executive Vice President of the Medical Center as the Dean’s supervisor.

Subsection 2.  Members of the Committee
The members of the committee shall be:

  1. Four (4) members of the Executive Faculty: each elected by their departments. The departmental members shall be responsible for communication between the Committee and the department.
  2. One (1) full-time member of the Executive Faculty elected at-large.
  3. One (1) part-time member of the Executive Faculty elected at-large.
  4. One (1) administrator who also holds an Executive Faculty position elected at large.
  5. The Dean or designee (ex-officio).

Subsection 3.  The Chair
The chair of the committee shall be elected by the committee for a two (2) year term. The chair will be elected from among the members of the committee.

Section 8. Council of Studies of NHS

Subsection 1.  Responsibilities
The responsibilities of the council are to:

  1. The Council convenes at the conclusion of each semester to review the grades of each student in NHS.  
  2. If a student on probation from the previous semester is found to be in good academic standing, he/she is removed from probation.  In instances where a student has incurred an academic deficiency, the Council discusses how to advise the student and may take one of three courses of action: probation, dismissal, or suspension. 
  3. The Council notifies the student in writing of its decision within three (3) days of the review and informs the faculty advisor of the decision.

Subsection 2.  Members of the Council
The Council of Studies of NHS shall be composed of the:

  1. Associate Dean(s)
  2. Assistant Dean for Academic Affairs
  3. Assistant Directors
  4. Academic Counselors

Subsection 3.  The Chair
The chair of the council shall be elected by the council. The chair will be elected from among the members of the council.

Section 8a. Academic Board of Appeals*

Subsection 1. Responsibilities
The responsibilities of the Board are to:

  1. Receive any appeal of the Council’s decision to suspend or dismiss a student.
  2. Conduct appeal hearings. The appeal hearing procedure is clearly outlined in the Undergraduate Bulletin.

Subsection 2.  Members of the Board
The members of the Board, who are appointed yearly by the Chairs of their respective department, will be:

  1. Four (4) members of the faculty, one (1) from each department.
     
  2. Two (2) ad hoc members of the faculty to serve in case the aforementioned faculty meet the following conditions:
    1. He or she has at any time failed the student who is appealing, or
    2. He or she has at any time acted as an advisor to the student.
       
  3. There will be a total of five (5 members of faculty at every appeal to ensure that there is no split decision.

Subsection 3.  The Chair
The Chair of the Board shall be elected by the entire Board.  

*Graduate student appeals are handled by the Graduate School according to the Graduate Bulletin.

ARTICLE VII:  THE DEPARTMENTS

Section 1.  Establishment and Dissolution

Academic departments may be established or dissolved by the Georgetown University Board of Directors, based upon the recommendation of the President, and in conformance with University procedures.

All members of a department who are members of the Executive Faculty are eligible to vote for the establishment or dissolution of a department. A vote will be taken by secret ballot and a majority vote will determine the department’s recommendation for the establishment or dissolution of a department. The vote will be forwarded to the Dean who will then forward the department’s vote and the Dean’s recommendation to the Executive Vice President for Health Sciences. 

The Executive Vice President for Health Sciences will forward the department’s vote, the Dean’s recommendation, and the Executive Vice President for Health Sciences recommendation, to the University President.

Section 2.  Responsibilities

The responsibilities of the departments are to:

  1. Annually develop and monitor a strategic plan consistent with the goals and values of the University and the School.
  2. Establish curricula for programs, tracks, majors, minors and certificates.
    1. Ensure that the goals and values of the University and the School are reflected in these curricula.
    2. Define the content of courses offered through the Department.
    3. Develop courses consistent with established standards for course syllabi.
    4. Forward new courses to the Curriculum and Program Committee (CPC) through the departmental representatives.
    5. Forward curricular, program, and credit requirement changes to CPC.
    6. Assure periodic program and course evaluation.
  3. Evaluate faculty and recommend actions to the Dean and the Appointment, Tenure and Promotion Committee on faculty candidates for appointment, tenure, or promotion.
  4. Promote research.
  5. Evaluate the academic progress of students in consultation with the Associate Dean for Academic Affairs.
  6. Recruit and recommend admission of graduate students.
  7. Recommend departmental awards and honors to the Committee on Students.
Section 3.  Department Chairs

Subsection 1.  Appointment
The Chair of a department is appointed by the President of the University, based upon recommendations of the Dean to the Executive Vice President of the Medical Center. 

All members of a department who are members of the Executive Faculty are eligible to vote for the department’s recommendation for a Chair.  A vote will be taken by secret ballot and a majority vote will determine the department’s recommendation for Chair.  The vote will be forwarded to the Dean who will then forward the department’s vote and the Dean’s recommendation to the Executive Vice President for Health Sciences.  The Executive Vice President for Health Sciences will forward the department’s vote, the Dean’s recommendation, and the Executive Vice President for Health Sciences recommendation, to the University President.  The Chair is appointed by, and serves at the discretion of, the University President.

The length of each term of appointment is up to three (3) years. The Chair will be reviewed every three (3) years by the departmental faculty and the Dean through a formal quantitative and qualitative evaluation process determined by that department’s faculty.

The Chair may be reappointed at the discretion of the President, based upon the recommendation of the Dean. The Dean’s recommendation will be based upon the results of a secret ballot vote by Executive Faculty members in the Chair’s department. The secret ballot vote will take place after the review of the Chair by the departmental faculty, and the Dean through a formal quantitative and qualitative evaluation process determined by that department’s faculty.

Subsection 2.  Responsibilities
Department Chair responsibilities are outlined in the Faculty Handbook (III.B.2).   In addition, in the School, it is the responsibility of the chair to:

  1. Represent the department
  2. Encourage and support faculty growth and development
  3. Facilitate success of tenure-track faculty
  4. Promote faculty scholarship
  5. Subject to the approval of the Dean, make faculty teaching assignments consistent with NHS workload policies
  6. Develop fiscal, human, and other resources
  7. Subject to the approval of the Dean, assure competent faculty coverage of courses
  8. Evaluate faculty
  9. Establish and maintain communication between department members, faculty and staff in NHS, Georgetown and the external community
  10. Encourage collaboration among department chairs and faculty across departments
  11. Establish and maintain relationships with alumni, the profession and the professional community
  12. Submit budgets for the Dean’s approval and manage them within the agreed limit.
  13. Support and maintain high ethical standards reflective of the Georgetown and Jesuit Mission
  14. Serves as an advocate for the faculty within the department.

ARTICLE VIII:  AMENDMENT TO THE CONSTITUTION

Section 1.  Notification

Amendments will be introduced by written notification of the Executive Faculty at least ten (10) days before a meeting. To assure adequate consideration of the proposed amendment, action will be taken at the following meeting.

Section 2.  Ratification

Amendments will be adopted by a vote of two thirds (2/3rds) of the members present. Approved amendments will be submitted through the Executive Vice President for Health Sciences to the President and the University Board of Directors for final ratification.

Revised 2012

Approved June 6, 2013