School of Nursing & Health Studies

Constitution of the Executive Faculty

ARTICLE I: PREAMBLE

Founded in 1903, the School of Nursing & Health Studies is a dynamic academic organization dedicated to its mission, "Advancing the health and well-being of individuals and communities." The Executive Faculty of the School of Nursing & Health Studies functions within the governance structure of Georgetown University. The Executive Faculty functions within the framework of the policies and procedures established by the University Board of Directors, the President of the University and the Medical Center. Any change to the name, structure, function, and governance of the School must be presented to its Executive Faculty.

ARTICLE II:  ADMINISTRATION OF THE SCHOOL

Section 1.  Chief Executive Officer

The Chief Executive Officer is the Dean of the School. (The Dean’s responsibilities are outlined in the Faculty Handbook of the University).

Section 2.  Appointment of the Dean

The Dean is appointed by the President of the University. When a vacancy occurs in the deanship, the Executive Vice President for Health Sciences will seek advisory input from the Executive Faculty to inform the Search Committee. The President will appoint a search committee to seek a candidate who will best serve the needs of the school. A majority of the search committee will be selected from NHS faculty*. The search committee must include one (1) student and one (1) staff member. The committee will make its recommedation(s) to the Executive Vice President for Health Sciences who will forward all recommendation(s), along with his or her own assessment, to the President. If the acting or interim dean seeks the position of Dean, he or she would follow the same process as first-round applicants.

*Voting members of the Executive Faculty

Section 3.  Administrative Appointments

Subsection 1 Associate and Assistant Deans, Center and Program Directors

Appointments of Associate and Assistant Deans, Center and Program Directors (of Departments and Academic Units) are at the discretion of the Dean.

Subsection 2 Department Chairs

The Chair of a department is appointed by the President of the University, based upon recommendations of the Dean to the Executive Vice President of the Medical Center.

All members of a department who are members of the Executive Faculty are eligible to vote for the department's recommendation for a Chair. A vote will be taken by secret ballot and a majority vote will determine the department's recommendation for Chair. If the acting or interim chair seeks the position of Chair, he or she would follow the same process as first-round applicants. The vote will be forwarded to the Dean who will then forward the department's vote and the Dean's recommendation to the Executive Vice President for Health Sciences. The Executive Vice President for Health Sciences will forward the department's vote, the Dean's recommendation, and the Executive Vice President for Health Sciences recommendation, to the University President. The Chair is appointed by, and serves at the discretion of, the University President.

The length of each term of appointment is up to three (3) years. The Chair will be reviewed every three (3) years by the departmental faculty and the Dean througha formal quantitative and qualitative evaluation process determined, in part, by that department's faculty. 

The Chair may be reappointed at the discretion of the President, based upon the recommendation of the Dean. The Dean's recommendation will be informed in part by the results of a secret ballot vote by Executive Faculty members in the Chair's department. The secret ballot vote will take place after the review of the Chair by the departmental faculty, and the Dean through a formal quantitative and qualitative evaluation process determined by that department's faculty.

ARTICLE III:  EXECUTIVE FACULTY

Section 1.  Responsibilities

The Executive Faculty serves as an advisory body to the Dean on academic aspects of significant fiscal and administrative matters, as well as academic policies.

Section 2.  Membership
  1. All faculty members whose primary appointment in the School is fifty percent (50%) or greater are voting members of the Executive Faculty
  2. A representative of the Faculty Senate is a voting member.
  3. Ex-officio members without vote include the President of the University or designee, Executive Vice President for Health Sciences or designee and the President of Georgetown University Hospital or designee.
  4. Non-voting members with the privilege of the floor consist of faculty holding less than fifty percent (50%) appointments in the School and administrative staff of the School as designated by the Dean.
Section 3.  Voting

Each member of the Executive Faculty with voting privileges will have one (1) vote. If a vote is to be taken in-between scheduled Executive Faculty meetings, votes can be conducted electronically.

Section 4.  Attendance

Members of the Executive Faculty are expected to attend all official meetings unless the faculty member is teaching during the time of the meeting or the Chair has been informed in advance that they are not able to attend.

ARTICLE IV:  OFFICERS OF THE EXECUTIVE FACULTY

Section 1.  Chair

The Chair of the Executive Faculty is elected by the Executive Faculty for a two-year (2) term.

Section 2.  Ex-Officio Chair

The President of the University serves as ex-officio Chair of the Executive Faculty.

Section 3.  The Secretary

The Executive Assistant to the Dean will be the Secretary of the Executive Faculty. The Secretary will keep an accurate record of all proceedings of the Executive Faculty, maintain the permanent records of the proceedings in the office of the Dean and conduct the correspondence of the Executive Faculty.

ARTICLE V:  MEETINGS OF THE EXECUTIVE FACULTY

Section 1.  Regular Meetings

The Executive Faculty will meet regularly during the academic year but no less than three (3) times.

Section 2.  Special Meetings

At the request of the Dean, the Executive Vice President for Health Sciences, or the President of the University, the Chair will call special meetings of the Executive Faculty. The Chair also has independent authority to call special meetings as needed.  Additionally, if ten percent (10%) of Executive Faculty would like a special meeting they, together with the Chair, can call a meeting. 

Section 3.  Notice of Meetings

Notice of all meetings of the Executive Faculty, specifying time, location and the agenda will ordinarily be given by the Chair at least seven (7) days prior to the date of the meeting.

Section 4.  Agenda

All members of the faculty may submit items to the Chair for inclusion on the agenda of regular meetings.  The Dean will submit a Dean’s Report a minimum of two (2) times per academic year or more often as needed. An annual report including a budget update to the Executive Faculty will be presented at the first meeting of the fall and spring semester and as requested thereafter.

Section 5.  Quorum

Thirty percent (30%) of the total number of the voting members of the Executive Faculty, present in person or represented by proxy, shall constitute a quorum at all meetings.

Section 6.  Conduct of Business

In matters not regulated by this constitution or by the Executive Faculty’s rules of procedure, Roberts Rules of Order Newly Revised will serve as the parliamentary authority but the Executive Faculty may establish and amend its rules of procedure by majority vote. Note: Ex-officio positions are non-voting positions

ARTICLE VI:  COMMITTEES

In accordance with the Faculty Handbook, the Dean appoints faculty to School committees. Unless there are extenuating circumstances, the Dean delegates this function to the Executive Faculty who elects representatives to the school committees.

Section 1.  Standing Committees

The standing committees of the Executive Faculty are the:

  1. Curriculum and Program Committee (CPC)
  2. Appointment, Promotion and Tenure Committee (APT)
  3. Committee on Mission and Values (CMV)
  4. Faculty Development Committee (FDC)

Each standing committee will possess and maintain an operational handbook that will be reviewed annually and updated as needed and will include membership criteria. Annual review will be noted in standing committee minutes at the close of the academic year. Any revisions made to operational handbooks must be reviewed and approved by the Executive Faculty Committee. All guidelines in the operational handbooks must be consistent with the Constitution.

Section 2.  Ad Hoc Committees

The Dean or the Executive Faculty may appoint ad hoc committees as necessary.

Section 3.  The Curriculum and Program committee

Subsection 1. Responsibilities

The responsibilities of the committee are to assist and advise faculty on curricular matters, and critically review all curricular changes as proposed by the departments. In this endeavor, the goals of the committee are to:

  1. Pursue opportunities to develop interdisciplinary program offerings.
  2. Ensure that courses and programs support the overall mission of NHS, and the values-based framework when appropriate. To assist the committee in the fulfillment of their responsibilities, new or modified courses or programs must first be approved by the Department and be submitted to CPC in a timely fashion and with the necessary documentation (including but not limited to to the rationale, course/program description and objectives).
  3. Approve and conduct triennial review of interdisciplinary courses (HEST). A course will be considered to be interdisciplinary when more than one department requires the course and/or forty percent (40%) of the usual and anticipated enrollment comes from other than the department that provides the course.
  4. Minimize duplication or gaps of content across programs
  5. Establish standards for course syllabi, and ensure consistency in the structural format of course documents.
  6. Approve requirements for degrees, certificates, and minors.
  7. Communicate course materials and any changes to course offerings to Academic Affairs office for modification of University bulletin/catalogue and to the Executive Faculty.
  8. Forward all new programs to Executive Faculty for approval with rationale.
Section 4.  Appointment, Promotion and Tenure Committee

Subsection 1.  Responsibilities

The responsibilities of the committee are to:

  1. Advise the Dean regarding faculty appointment, rank and tenure.
  2. Review the progress of untenured, Tenure-line faculty in consultation with the appropriate departmental chairs as outlined in the APT Operating Manual.
  3. Periodically review the portfolios of non Tenure-line faculty who seek promotion.
  4. Annually review and, if necessary, revise School appointment, rank and tenure procedures for recommendation to the Executive Faculty.
  5. Ensure appropriateness and confidentiality of process and standards for selection of candidates. All APT Committee members will sign a confidentiality agreement annually.
Section 5. The committee on mission and values

Subsection 1.  Responsibilities

The responsibilities of the committee are to:

  1. Seek opportunities to support the mission and values of NHS through a variety of educational initiatives targeted to students, faculty, and staff at NHS and the University community. 
  2. Promote NHS mission and values through programming and marketing materials.
  3. Recommend that courses and programs support the overall mission of NHS, and the values-based framework when appropriate.
  4. Conduct periodic reviews of integration of mission and values-based framework into NHS courses.
  5. Orient new faculty, students, and staff to NHS mission and values-based framework.
  6. Advocate for the development of partnerships with University organizations and other organizations external to University that support NHS mission and values-based framework (e.g., Center for Social Justice, Office of Mission & Ministry).
  7. Serve as resource for faculty, students, and staff seeking information on NHS mission and values-based framework.
  8. Advance the translation of NHS mission and values-based framework into teaching, service, and research in collaboration with the Center for Health Equity, Research, Implementation, and Teaching (CEHERITH).
Section 6. faculty development committee

Subsection 1.  Responsibilities

The responsibilities of the committee are to:

  1. Develop and implement strategies to orient new faculty.
  2. Recruit, nominate and conduct election for Chair of the Executive Faculty.
  3. Develop mechanisms to assess professional needs and work with the Dean and department chairs to respond accordingly.
  4. Ensure communication mechanisms are in place to promote professional development offerings sponsored by NHS and GUMC.
  5. Host and support formal and informal initiatives aimed at creating a school-wide culture of collaboration and professional growth. 
  6. Provide feedback to the Dean, Associate Deans, and Department Chairs on opportunities to create a culture that supports professional development.

 

ARTICLE VII:  THE DEPARTMENTS and academic units

Section 1.  Establishment and Dissolution

Academic departments may be established or dissolved by the Georgetown University Board of Directors, based upon the recommendation of the President, and in conformance with University procedures.

All members of a department or academic unit who are members of the Executive Faculty are eligible to vote for the establishment or dissolution of a department. A vote will be taken by secret ballot and a majority vote will determine the department’s recommendation for the establishment or dissolution of a department. The vote will be forwarded to the Dean who will then forward the department/academic unit's vote and the Dean’s recommendation to the Executive Vice President for Health Sciences. 

The Executive Vice President for Health Sciences will forward the department/academic unit’s vote, the Dean’s recommendation, and the Executive Vice President for Health Sciences recommendation, to the University President.

Section 2.  Responsibilities

The responsibilities of the departments are to:

  1. Annually develop and monitor a strategic plan consistent with the goals and values of the University and the School.
  2. Establish curricula for programs, tracks, majors, minors and certificates.
    1. Ensure that the goals and values of the University and the School are reflected in these curricula.
    2. Define the content of courses offered through the Department.
    3. Develop courses consistent with established standards for course syllabi.
    4. Forward new courses to the Curriculum and Program Committee (CPC) through the departmental representatives.
    5. Forward curricular, program, and credit requirement changes to CPC.
    6. Assure periodic program and course evaluation.
  3. Evaluate faculty and recommend actions to the Dean and the Appointment, Tenure and Promotion Committee on faculty candidates for appointment, tenure, or promotion.
  4. Promote research.
  5. Evaluate the academic progress of students in consultation with the Associate Dean for Academic Affairs.
  6. Recruit and recommend admission of graduate students.
  7. Recommend departmental/academic unit awards to the appropriate committee.

 

ARTICLE VIII:  AMENDMENT TO THE CONSTITUTION

Section 1.  Notification

Amendments will be introduced by written notification of the Executive Faculty at least ten (10) days before a meeting. To assure adequate consideration of the proposed amendment, action will be taken at the following meeting.

Section 2.  Ratification

Amendments will be adopted by a vote of two thirds (2/3rds) of the eligible Executive Faculty members. Approved amendments will be submitted through the Executive Vice President for Health Sciences to the President and the University Board of Directors for final ratification.

Revised 2018

Approved October 4, 2018